Benefits of Transportation Management System_Cargo365cloud

The Major Benefits of Implementing a Transport Management System for Your Business

Managing the supply chain for a business is a daunting but a necessary task. However, there are many transport management systems available today that can help with it. Transportation management systems are computer-based software companies intended to manage transport operations and deals. They assist a company in controlling the day to day processes involved in the transportation of their goods. These critical systems have made a real-time execution and information retrieval more mainstream, and much easier for you when it comes to supplying chain and logistics.

With many various transport companies and services available, it is important to consider what particular services are most vital to the success of one’s business.


The Options Available for Transport Management Systems

There are three options available. First, the traditional version in which they purchase traditional on-premises licenses. Second, the remote version in which it is web hosted. Lastly, the third is on premises hosted licensing which blends the first two options together.

A blended system has quickly grown in popularity because of the additional flexibility that it provides a business. When a company chooses a blended transportation management system, it receives not only real-time usage and but also freight capacity. Often the software is provided for little to no cost and then a company pays for the freight capacity service.

The various transport management companies will help companies determine the best truck routes and shipping options. They will review the company’s needs and then implement systems based on whatever is most important to the shipping customer. They may focus on cost to transport, better lead-times, of the least amount of stops.

Additional Benefits of a Transport Management System

A transport management system (TMS) also helps with important follow up responsibilities. The system can do the billing and invinvoicer shipment, track shipment details, and monitor warning regarding delays with planned shipments.

Another great tool that makes a blended TMS a good investment is that they can also measure how well a business’ supply chain functions. It has real time vehicle tracking, true transport cost, and customer service control.

A company can truly profit from the Key Performance Indicators (KPI) which involves tracking and reporting statistics. Transportation managers can determine how much a load cost down to the pound to transport. Being aware of the true cost to ship something can help a business better budget for such needs and also measure how well a company is doing comparatively to previous quarter or years. Along with this feature they can also track the percentage of on-time deliveries and pickups. Because this can affect the cost of shipment, it is important to monitor.

Increase Your Business’s Effectiveness Sooner Than Later

When a company makes the decision to use blended transportation management software, they do so to increase the overall effectiveness of the business. A blended TMS also encourages the company to be financially frugal without giving up the ability to customize the software to best fit their needs. Because a company is always striving to be more customer-service orientated, having an excellent way to track shipments, problems, and deliveries is a very valuable quality of the software. Another positive aspect of the blended software is being able to know the total cost that a company spends on shipping so that the company can become more fiscally responsible.

Finally, while every business would benefit from a transportation specialist, those who utilize a blended system can enjoy overall cost savings, positive training, and support for a traditional transport management system.

Snapshot of Customer Login Feature in Cargo365cloud:

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Transportation management System: –

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Cargo365cloud_Transport management software modules & Benefits

A transportation management system (TMS) is part of supply chain management (SCM) centered on transportation logistics. A TMS enables interactions between an order management system (OMS) and distribution center (DC) or a warehouse.


TMS handles four important operations of transport management:

  1. Planning: Defines the best transportation strategies based on specified parameters, which would be of higher or lower importance as per the user policy. This includes transportation expenditure, minimum stops possible to guarantee quality, shorter lead-time, flows regrouping coefficient and so on.
  2. Transportation execution: Enables the transportation plan execution. This includes carrier-rate approval, carrier sending, electronic data interchange (EDI), etc.
  3. Transportation follow-up: Permits the following up of any administrative or physical operation regarding transportation. This includes event-by-event transportation traceability, receipt editing, customs clearance, invoicing as well as reserving documents, transport alerts delivery, etc.
  4. Measurement: Includes or should include a strategic key performance indicator (KPI) report functionality for transportation.


Standard TMS software modules consist of:

  • Load optimization
  • Route planning and optimization
  • Delivery
  • Freight audit, payment, etc.
  • Yard administration
  • Advanced shipping
  • Order visibility
  • Carrier administration
  • TMSs are intended to reach the goals mentioned below:


Minimize expenditures by means of more effective route planning, load optimization, carrier combination as well as mode selection. Enhanced accountability with exposure to the transportation chain.

Better flexibility to make modifications in delivery plans.

Benefits of TMS 

A fully deployed transportation management system can benefit organizations in the following ways:

  • Transportation order planning and execution. TMS integrates well with enterprise order management, warehouse management and purchasing systems, customer relationship management (CRM), supplier relationship management (SRM), and other systems for managing transport demand. It enables users to plan and manage both international and domestic shipments and determines the cheapest and most efficient carrier and mode using better route planning, load optimization, carrier mix and mode selection.
  • Supply chain visibility and better control of inventory management.TMS enables users to track and monitor the lifecycle of orders and shipments in real time and get status updates on each. This offers users an accurate forecast for the inventory and improves the visibility and accountability of the supply chain network.
  • Reduce invoice errors. By automating the freight payment and audit processes, users can reduce errors that may arise from manual procedures.
  • Transport intelligence.Most TMS software offers users extensive insights and reporting capabilities that provide them with detailed visibility into freight data and metrics to help pinpoint any discrepancies. With this data, users can make the necessary changes to improve service delivery and reduce cost, and they can also create reports.

Transportation management systems can exist either on premises or in the cloud, often as SaaS.

Though organizations generally prefer TMS in the cloud due to the increasing use of connected devices, a traditional on-premises deployment is sometimes still preferred by large manufacturing and distribution firms that may have higher security requirements and want day-to-day control of TMS servers.

TMS software providers

Although TMS is commonly offered as a part of ERP or SCM platforms from large vendors, there are also sellers that exclusively provide specialized, stand-alone TMS products.

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Cargo365cloud TMS offers significant saving and improve visibility.. Mobile & Web Transport Management System

To provide the pied wants of our respected customers, we contribute to area unit extremely engaged in giving a good array of transport and Logistics solutions. This solution gave you –  manual tracking, LR booking, lorry hire, chalan/memo,unloading, complete billing, your customer login, mobile application/transport management system, integrated accounting / Tally, more than 50 reports, auto SMS and email, offline, online, mobile, cloud base development and many more. Cargo365cloud provides you a paperless solution. To provide the pied wants of our respected customers, we contribute to area unit extremely engaged in giving a good array of transport and Logistics solutions. This solution gave you –  manual tracking, LR booking, lorry hire, chalan/memo,unloading, complete billing, your customer login, mobile application/transport management system, integrated accounting / Tally, more than 50 reports, auto SMS and email, offline, online, mobile, cloud base development and many more. Cargo365cloud provides you a paperless solution.

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Modules of a cargo365cloud system:

1) Dashboard Management:  Customer can view billing status, total amount and payment options, as well as Transporter, will add billing amount and receive payment directly through online payment.

2) Report Management: In report management module there were generated many types of report. Like: statement report, loader report, LR Booking, Challan and lorry hire, unloading, bills, bills summary, outstanding report, money receipt, IOA, General voucher, lorry hire voucher, good freight voucher, purchase voucher, journal voucher, credit or debit note report.

3) Account Management: Payment regarding operations are managed with a various voucher, money receipts, and bill management. Lorry hire voucher, general voucher, goods freight voucher, journal voucher, interoffice advice voucher etc… manages various expenses

4) Process Management: Managing LR and Challan, generating lorry receipt along with unloading details are effectively divided into different modules.

5) Backend Management: Back of the whole system is managed by master and utility management. Where various master like Account master, company master, branch master, consignee/consigner master, Item Packung master, station master, tax master, vehicle master, group master, employee rights master, courier master, bank master.

6) Database Management: Database backup/restoration and keeping a history of each operation performed in software can be reviewed here.

7) Fleet Management: System provides vehicle details, trip management, vehicle insurance and driver details.

Features of our cargo365cloud system:

1. Dashboard Management

 Billing Status.

 Total Amount

 Payment

2. Transaction Management

 Lorry Hire

 Challan

 Unloading

3. Account Management 

 Payment Receipt

 Bill Detail

o Sales Bill

o Purchase Bill

 Voucher

o Lorry Hire

o General

o Journal Voucher

o Goods Freight

o Purchase

o Dabit-Credit Note

o Money Receipt

4. Back End Management (Master Management)

 Account Master

 Company Master

 Branch Master

 Consignee/Consignor Master

 Item packing Master

 Station Master

 Tax Master

 Vehicle Master

 Group Master

 Employee Rights Master

 Courier Master

 Bank Master

 5. Database Management  

 Database backup and restoration

 History of manageable data

6. Utility Management

 LR and Challan Cancellation

 Booking Management

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Mobile Technology in Transport Management Software

Day by day mobile technology is growing and it will help to reach our product or software to many people. Users are very much friendly with mobile applications and also using mobile application user can do them work from anytime, anywhere.
Our Cargo365cloud Mobile application consists of few modules of a web portal for remote operations.
While moving a lot of things from one place to other; with a mobile app, all operations can turn much easier.

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Below are the features of the Mobile application for admin:
A dashboard shows statistics for Total LR, Total bill amount, general Voucher Detail, Total Survey and Balance Payment.
Survey Form
Survey forms help users to fill in details remotely from any place they are working and Employees at an office can get the update of it.
Lorry Receipt
Lorry Receipt is part of transaction management module from web portal which deals with LR generation and updating.
General Voucher
General voucher is part of payment management in Account management module. General voucher is one of the various vouchers to manage a variety of expenses.
Bill Submission
Bill Submission is part of Account management module from web portal which is the last module where final payment is calculated and bill submission happens with a date of the bill handling to the client.
Back of the whole system is managed by a master like an account master, company master, consignee/consignor master, item/type of packing master, station master, tax master and vehicle master etc.
Multiple Languages
Available in multiple regional languages gives more power to the user, to use in their own native language. That makes it easier to use and can reach to more people.
Fleet Management
First-time admin will be adding all vehicle details into the application. Like: Permission Due date, Maintenance due date, driver license expiry date, and many more. Once admin fills all the details regarding fleet, a system will automatically display notification before due date comes.
Finger Print Accessibility
A fingerprint lock is the most secure way in terms of accessibility as no other can access it.
Calculate the distance between two places, know nearby ATM’s or petrol pumps, schedule call to someone are few utilities that make the trip more easy to manage and hassle-free.

Below are the features of the Mobile application for Customer:
Booking LR Report
The customer can view the detail information about the Lorry receipts they booked. LR details include LR number, source, and destination, vehicle number, and type, number of packages along with the delivery date.

Unloading Status
Status of unloading the freight will be shown here, with details such as date of unloading, challan number, dispatch date, vehicle number goods received by the person and included LR details as well.

Payment Details
Payments given by customer against their billing information is shown here and can be reviewed by a customer for their reference.

Outstanding Details
Remaining payments of customers will be shown with all the details of outstanding bills. And if you want to set a notification for next payment collection, then it will also do with this mobile application.And if you want to set a notification for next payment collection, then it will also do with this mobile application.

Barcode Scanner
Customer will directly scan barcode and view detail using this Mobile application.

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GST Eway bill system all set to roll over India by February

Nine Indian states and one Union territory are likely to have the e-way bill system under the goods and services tax (GST) in place by the new year in preparation for an all-India rollout by February despite concerns expressed by industry about potential harassment by tax officials.

Gst-Logistics-Eway Bill_Cargo365cloud
Industry executives are concerned that the e-way bill system, an electronic way of tracking the movement of goods, may give tax authorities in the states powers to harass businesses in case of small instances of non-compliance even though it was designed to eliminate state-wise documentation and ensure faster transit of goods by doing away with checkposts at state borders.
The central and state tax authorities decided to move ahead with the measure, suspecting massive tax evasion under the new indirect tax regime that was implemented from 1 July.
An e-way bill will have to be generated for all movement of goods—within or outside a state—amounting to more than Rs50,000 by prior online registration of the consignment. The supplier and the transporter can upload the details about the shipment and get a unique e-way bill number.
Karnataka, Rajasthan and Uttarakhand have all started the e-way bill system. While Karnataka was the first to move to an e-way bill system in September, Rajasthan and Uttarakhand started last week. Kerala, Madhya Pradesh, Nagaland, Gujarat, Jharkhand, Meghalaya and the Union territory of Puducherry are likely to launch such systems over the next few days.
At present, Karnataka, which led the implementation, sees an average of 100,000 e-way bills generated every day and inspects only around two in 1,000 shipments. Rejections are less than 10% of the total inspections.
Most states will start the e-way bill system at least on a pilot basis from 15 January. An e-way bill will remove the necessity to have a transits pass. At present, one needs multiple transits passes if the goods are moving through many states. But under the e-way bill system, even if the goods are moving from, say, Delhi to Kerala, only one e-way bill will be generated, said Prakash Kumar, chief executive officer of GST Network, which manages the new indirect tax regime’s information technology systems.
Earlier this month, the GST Council, the federal indirect tax body, decided to bring forward the implementation of the e-way bill system to 1 February for all inter-state movement of goods. For all movement of goods within a state, the deadline for e-way bills is 1 June.
So, Hurry to get Transport management software with GST enable Eway billing system. For more details please visit:

GST E-way Billing system

GST- goods and services tax provision requiring transporters to carry an electronic waybill or e-way bill when moving goods between states will be implemented from February 1, to check evasion and boost revenue by up to 20%.

After GST implementation from 1st July, the requirement was postponed due to an unready network. This was done even in the 17 states which in the Pre-GST era had an established electronic challan or e-way bill system, a top official said.
Once the e-way bill system is implemented, tax avoidance would become difficult, as the government would have details of all goods in transit above the value of Rs 50,000 and could spot a mismatch if either supplier or purchaser does not file tax returns, he said.
The e-way bill for inter-state movement will be implemented from 1st February and for intra-state movement from 1st June. The official said states had been given the option of choosing when they want to implement the intra-state e-way bill between 1st February and 1st June.
States had also been given the option to exempt movement of goods within 10 km radius, he said, adding all essential goods have been exempted from the requirement of carrying e-way bill.
Besides plugging tax evasion, the e-way bill will boost revenues by 15% to 20%, he said. “The experience of states which had e-way bill system in pre-GST era showed a 15% to 20% rise in revenue,” he said.
The official said a pilot of an e-way bill has been successfully run in Karnataka and the IT system is fully geared to meet any requirement.
E-way bill is an electronic waybill for movement of goods which can be generated on the GSTN (common portal).
Movement of goods of more than Rs.50,000 in value cannot be made by a registered person without an e-way bill. The e-way bill can also be generated or canceled through SMS, he said. When an e-way bill is generated, a unique e-way bill number (EBN) is allocated and is available to the supplier, recipient, and the transporter, he added.
Who should generate it and why?
E-way bill can be generated by the consignor or consignee himself if the transportation is being done in own/hired conveyance or by railways by air or by Vessel. If the goods are handed over to a transporter for transportation by road, the bill will be generated by the transporter. Where neither the consignor nor consignee generates the e-way bill and the value of goods is more than Rs.50,000 it shall be the responsibility of the transporter to generate it.
Purpose of e-way bill
E-way bill is a mechanism to ensure that goods being transported comply with the GST Law and is an effective tool to track a movement of goods and check tax evasion.
Validity of e-way bill
The validity of e-way bill depends on the distance to be traveled by the goods. For a distance of less than 100 Km, the e-way bill will be valid for a day from the relevant date. For every 100 Km thereafter, the validity will be added one day from the relevant date. The “relevant date” shall mean the date on which the e-way bill has been generated and the period of validity shall be counted from the time at which the e-way bill has been generated and each day shall be counted as twenty-four hours.
What if goods cannot be transported within the period?
In general, the validity of the e-way bill cannot be extended. However, Commissioner may extend the validity period only by way of issue of notification for certain categories of goods. Further, if under circumstances of an exceptional nature, the goods cannot be transported within the validity period of the e-way bill, the transporter may generate another e-way bill after updating the details again.
Cases where e-way bill is not required
According to CBEC, there are some exceptions to e-way bill requirement. It said: “No e-way bill is required to be generated in the cases where goods being transported by a non-motorised conveyance; goods being transported from the port, airport, air cargo complex and land customs station to an inland container depot or a container freight station for clearance by Customs; and when Consignment value is less than Rs.50,000 among others.”

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Transportation Management Software (TMS)

A transportation management system, or “TMS,” is a platform that’s designed to streamline the shipping process.There were three ways to import or export cargo: by sea, by road and air shipments.Transport Management System is a subset of supply chain management concerning transportation solutions. A Transport Management System allows shippers to automate the processes they have in place and receive valuable insights to save time and reduce spend on future shipments.
Distribution companies, e-commerce organizations and anyone else that moves freight on a regular basis realize there are many moving parts to the shipping process, both literally and figuratively. From quoting to delivery, shipping freight is almost always looking for ways to optimize spend and improve processes. Thanks to transportation management systems (TMS), shippers have a solution on their side to do just that.
one of the best measures for decreasing expenses and exposing supply chain inefficiencies is using Transportation management systems (TMS). The TMS era and procedures should be the foundation of a delivery chain’s success. those structures are usually designed, modeled and implemented on lengthy-time period savings instead of on the spot price avoidance. This inherent characteristic provides stability, reliability, and transportation method price controls. Key additives of a hit TMS answer encompass connectivity, optimization, transparency, and collaboration to be installed among its operations. A hit TMS answer is one which money owed to all the delivery chain stakeholders and helps them in decision making, based totally on precise constraints or desired effects. these choices need to be supported with the aid of leading technology, experienced experts, and an in-depth global community.
Benefits of TMS.
Technological capabilities: With a transportation management system, you because the shipper can have the era you need to make routing selections primarily based on rates, transit time and service blend. This centralized place for quoting will cast off needless pressure and time spent at some point of the booking manner.
Simplify processes: A TMS can help to simplify the service choice process via allowing you to evaluate the products being sent and matching it with a service inside the network. by dealing with this complete system in one area, you may be capable of revisit beyond shipments and quick suit comparable hundreds to the appropriate carriers.
Track freight: With a TMS, you can song freight that’s on the road or even receive alerts to any transit exceptions or unexpected delays from one area. It’s impossible to control human errors or mom Nature, but, a TMS will help you see whilst delays are going on and why.
Business insights: sturdy transportation control structures will provide you in-depth insights and reporting capabilities. as an instance, allow’s say you oversee the shipping manner for 20 locations that each ship five shipments out per week. That’s a hundred shipping invoices to create and shipments to assess each week. With a TMS, information will all be stored in one region and custom reports can be created to analyze things like the discrepancies between rates and final invoices.
Types of TMS.
There are many sorts of TMS to apply to your each day transport procedures. but, at Freightquote we rely on our organization Transportation management device and crew of industry experts. Employer TMS permits you to automate your cutting-edge shipping technique even as gaining treasured insights that save you money and time.An employer is ideal for massive shippers who want custom-designed solutions which include dedicated account managers patron unique pricing, and extra.
TMS challenges.
Keeping quotes organized. In case you’re operating with a number of exclusive shipments, you don’t want to be on the telephone or leaping from website to website inquiring for quotes from the companies in your community. Dialing unique providers and soliciting for quotes may be a time-eating manner, taking you away from different elements of the business that need interest.
Selecting the best carrier. Not all shipments are the same. once in a while, shipments are time or temperature sensitive, require special delivery offerings or need to be dealt with intense care.As a result, not all shipments should be handled by a single carrier. While some carriers it may be best-suited to handle long hauls, others might offer the specialized services you need for a small added price.
Tracking shipments. Agencies do not always use the equal carriers for all their freight. It’s not unusual for some of the exclusive shipments to be in transit aboard one of a kind employer vehicles everywhere on the map. therefore, the freight monitoring system can grow to be very challenging. without a TMS, you or a person within your organization may also enter cargo numbers into forms on some of the unique carrier sites.
Gathering insights. Without a TMS in the vicinity, you may have a standard intestine feeling of who the most inexpensive service has been over the past yr, or which service had the very best percent of on-time shipments. but, without era on your facet, it’s tough to recognize for certain.
Common TMS questions.
 What is a TMS’ role in supply chain management? Supply chain management is mainly focused on buying, production, and delivery. A TMS assists with the transportation logistics within the supply chain control of an organization.
 What is a freight management system? A freight control machine (FMS) is a 3rd-party logistics organization that offers transportation, warehousing, and achievement for their clients. Outsourcing freight is becoming increasingly more common and lower priced.
 What does transportation management technology do? TMS technology assists inside the making plans and coordination of delivery, tracking, and delivering freight from one area to any other. It also tracks strategies and offers custom designed transport answers that save time and money.
Solutions to this all errors are Cargo365cloud Software.
 Here are some dashboard and software (System) pictures for you.
Front – Office Images:











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Back – Office Images: 



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